SmartHCM Release Notes 4.1.3.0 MP28

SmartHCM 4.1.3.0 MP28 Release

Release Date: 18-April-2024

Module Version: 4.1.3.0 MP28

Maturity Status: QA Approved

Compatibility

Application	Version
SmartESS MP28	3.1.3.0
SmartHCM Flutter Mobile App. (Android)	2.0.9.0
SmartHCM Flutter Mobile App. (iOS)	1.0.3.0
SmartHCM e-Recruitment	2.1.0.0
SmartHCM Webservice	2.3.6.0
SmartHCM Attendance Uploading Utility	1.1.5.0
SmartHCM Notification Sender Utility	1.0.1.0
SmartHCM WebAPI	1.0.1.0

Enhancements

• Tom_S021 - Attendance Locations Setup :The "Home" check box has been provided after the "Allowed Range (meter)" column on the screen.

• PAY_R038 - Detail Payslip :The "Days Worked" field name has been changed to "Days/Hours Worked".

• TOM_S003 - Time Slot : The "End Time," "Required Hours," and "Slot Type" columns have been added to the "Time Slot" Combo Box on the "Time Slot Screen."

• TOM_S011 - Late/Early Departure Approval : The searching results of "stopped" status employees have been provided upon searching.

• TOM_S038 - Mobile Device Attendance Setup : In the "Attendance Locations" panel, the "Home" column check box has been set as a Display-Only check box in Add, Edit, and Amend modes. The value of "Yes" (Checked) or "No" (Unchecked) is dependent on the selected "Location".

• PAY_S006 - Allowance Deduction Location Grade Setup : A search bar has been provided next to the copy record button, enabling searching based on both the AD Code and Code Description.

• PAY_R038 - Detail Payslip : The "Days Worked" field has been provided in the report of Detailed Payslip.

• Database - Database / Backend Development : The calendar's restriction to the current year has been extended to include the next year's end.

• HRS_S207 - Pivot Table Reporting Tool : 1. The report has been renamed from "Attendance Ranking Report" to "Attendance Summary Report".2. Additionally, the columns "Location", "Department", "Position", "Late Count", and "Early Departure Count" have been added to the report.

• GEN - General Work : Time has been omitted for "Off-Day" time slots throughout the application.

• HRS_S195 - Job(s) Transfer : The search bar button has been provided next to the "search by text" field.

• AttendanceRanking - Attendance Ranking Report : In attendance ranking, employees who have been absent or on leave for the whole month have been included.

• HRS_R015 - Full and Final Settlement Report : The data has been displayed in the report according to the ordering set in the Grid panel of the "Full and Final Settlement" screen.

• HRS_S034 - Leave Request : Leave type settings have remained unaffected by recent changes after applying any leave. All leave data in leave detail screens has accurately reflected the settings against which the leave was applied.

• ESS_S001 - Notification Calendar : If an employee has been separated from the system, the system has not sent/shown any "System Date Notification" to any separated employee.

• TOM_S029 - Overtime Approval : Weekday names have been concatenated in the "Attend Date" field with a 3-letter representation on the screen.

• Database - Database / Backend Development : For the approval of overtime ; 1. The hours have been picked from the "Approved Hours" field.2. If hours have not been defined in the "Approved Hours" field, they have been checked in the "Requested Hours" field.3. An error has been generated if there has already been an entry of "Overtime" present on the same date.

• TOM_S003 - Time Slot : The "Suggest Maximum _ OT Hours" field label has been renamed to "Maximum allowed _ OT Hours".

• TOM_S010 - Attendance Adjustment : Searching for 'stopped' status employees has been provided in the "Attendance adjustment" screen.

• HRS_S034 - Leave Request : "Advance Salary," and "Medical Certificate Attached" have been shown only for the leaves where applicable.

• TOM_S029 - Overtime Approval : The "Day" name has been shown in the Attend Date column in the Shift Timing window.

• Login - Login : The view password 'eye' button has been provided in the password field.

• PAY_S009 - Payroll Parameters : When any employee has rejoined the organization , their data in the "payment mode" column of this screen has been updated by default to "bank".

• ESS_S001 - Notification Calendar : Birthday notification has been provided in the Notification type dropdown.

• ESS_S001 - Notification Calendar : If a user has been separated, their birthday notification ,NIC expiring notification has not been sent to any continuing member of the organization.

• HRS_R015 - Full and Final Settlement Report : The "Days Worked/Present Days" has been provided in the report.

• HRS_R027 - Objectives Appraisal : 1. "Appraisal type" has been renamed as "Appraisal Plan". 2. The column heading in the Appraisal Type Combo has been renamed from "Appraisal Type" to "Appraisal Plan". 3. The "Plan ID" column has been provided in the Appraisal Type Combo.4. The "Frequency" Combo Box Parameter has been provided with all values available in the "Appraisal Group" Setup. 5. "Date From" and "Date to" Combo Box have been provided, showing all dates as per the selected "Frequency".6. The "Appraisal Plan" Combo is shown as per the selected "Frequency" and Employee.7. New parameters "Date From" and "Date To" have been provided.8. Appraisal Type data has been shown in Descending order.

• TOM_S010 - Attendance Adjustment : Week Day names have been concatenated in the "Attend Date" field.

• HRS_R017 - Employee Promotion List : The "Employee Id" column has been shown before the "Employee Name" column in the "Leave Balance Adjustment No." combo box.

• RMS_S004 - Manage Request : RMS integration for overtime approval has been created.

• HRS_S117 - Full and Final Settlement : The general green "authorize" button has been added to the screen. Upon clicking on it, the calculate button is disabled, preventing any editing of record information after authorization.

• HRS_S185 - Employee Information : 1. The new field named "Employee Old ID" has been added. 2. The "Employee Old ID" parameter has been added to the system default settings. To make this parameter mandatory, pass the value 'Y' against it. If the user passes 'N', then the "Employee Old ID" field is not mandatory. By default, the value 'N' is present against this parameter.

• HRS_S086 - Appraisal Group : The Search option has been provided in the Grid.

• HRS_S019 - Employee Promotion : In the employee promotion screen, the combo box for promotion number has included the promotion date column before the authorized column.

• HRS_R072 - Consolidated Appraisal Report : 1. "Appraisal type" has been renamed as "Appraisal Plan".2. In the Appraisal Type Combo, the first column heading has been renamed from 'Appraisal ID' to “Plan ID” and 'Appraisal type' to 'Appraisal Plan'.3. The “Frequency” Combo Box Parameter has been provided with all values available in the “Appraisal Group” Setup.4. “Date From” and “Date to” Combo Box have been provided, showing all dates as per the selected “Frequency”.5. The “Appraisal Plan” Combo is shown as per the selected “Frequency” and Employee.6. New parameters “Date From” and “Date To” have been provided.

• TOM_S029 - Overtime Approval : The searching results of "stopped" status employees have been provided upon searching.

• TOM_S036 - Monthly Time Sheet Approval : The searching results of "stopped" status employees have been provided upon searching.

• HRS_S185 - Employee Information : Old Employee ID has been shown before Employee Name.

• HRS_S185 - Employee Information : 1. A new field "Generate Birthday Notification" (Check Box) has been provided under the "Date of Birth" field. The default value has been set to "True". 2. The "Mobile" field has been moved under the "Supervisor" field.

• TOM_S011 - Late/Early Departure Approval : Week Day names have been concatenated in the "Attend Date" field.

• HRS_S163 - Job Information : The "Refresh" control has been provided in the "Tree Menu" based combo list.

• HRS_S117 - Full and Final Settlement : 1. The "AD Code" combo box has been made a non-mandatory field. The system allows the user to enter a record without selecting a value from the "AD Code" combo boxes. 2. The "Ordering" column has been provided for ordering the records.

• HRS_S163 - Job Information : The check boxes ("Active" and "Inactive") have been added to the screen.

• HRS_S207 - Pivot Table Reporting Tool : A new report titled "EOBI Report" has been created.

Fixed Issues

• TOM_S010 - Attendance Adjustment : When the user deleted all attendance entries and clicked on the 'Save All' button, an error occurred.

• ESS_S001 - Notification Calendar : "Late Notification" and "Birthday Notification" were not working properly.

• HRS_S022 - Grade Wise Perks : The system took too much time to copy records while pressing the "Copy" button.

• PAY_S005 - Attendance Location Grade Setup : The system took too much time to copy records while pressing the "Copy" button.

• PAY_R022 - Pay-Slip : A new notification called 'Last Working Day Less Present Hours Notification' was created. It would work if the present hours of the last working day were less than the required hours of the last working day, then this notification would be sent.

• RMS_S004 - Manage Request : If an employee was set as an "Assign Authority" against any "Active Employee" and also set as a "Second Last Approving Level" and "Final Approving Level" on that level, and then this employee tried to "Approve" any request, the system showed the error message.

• HRS_S019 - Employee Promotion : Data was shown in the "Grade" combo box related to the selected "Position" and related to the "Employee Type" of the selected "Employee".

• HRS_R030 - Performance/Personal Appraisal : When the "Show Report" and/or "Show PDF" buttons were pressed, an error message appeared on the report screen.

• PAY_R001 - Tax Slip : The tax slip showed an error.

• PAY_R001 - Tax Slip : The basic salary in the tax-slip did not match with the basic salary in the pay-slip.

• PAY_S020 - Payroll Process : If any record was generated in the "Employee Separation" screen but had not been authorized, then the system should have calculated its deduction code values while running a payroll process.

• PAY_S030 - Loan Disbursement : Gross pay was not calculated correctly.

• HRS_S023 - Leave Location Grade Setup : The "Final Settlement Settings" block was shown under the "Encashment Settings" Block.

• HRS_S185 - Employee Information : For the field "Grade:", the searching functionality did not work correctly.

• SEC_S007 - User Profile : Locations were unable to be added beyond 26 pages.

• HRS_S185 - Employee Information : When adding a photo of the employee, the system displayed an error.

• PAY_S055 - e-Bank File Generation : When a user pressed the "Query" button, an error message was appeared on the screen.

• RMS_S003 - Request Rights Setup : The system showed an error message while selecting the "Process" value from the "Rights For" combo box in the query panel.

• Allowance Deduction location grade setup : The system took too much time to copy records while pressing the "Copy" button.

• PAY_S022 - Back Dated Attendance : 1. The records for which the "Final" payroll had been run were not able to be deleted in any case, and the "Add" option was disabled for these kinds of records. 2. Additionally, for the same final payroll run records, the highlighted icons of "delete", "edit", and "authorize" were hidden.

• HRS_S034 - Leave Request : When searching for any "Employee Id", it showed a "Request Failure" error message.

• HRS_S185 - Employee Information : When we 'extended' or 'confirmed' any employee from the probation screen, the status date was also updated with the current date on which the employee was extended or confirmed.

• Dashboard - Dashboard : Instead of showing a blinking icon for new items, the text "new" was shown in the default selected themes .

• PAY_S060 - Advance against ESB : 1. The Fund field was made wider. Additionally, the field widths were kept consistent with others. 2. For the Status field, the headings "Status ID" and "Status" were aligned in a single row.

• HRS_S198 - Leave Balance Adjustment : 1. The Vertical Scroll Bar was shown from the 1st record of the "Leave Balance Adjustment History" panel. 2. When a user pressed the "Add" button, the system showed all employees' records in the "Leave Balance Adjustment History" panel.

• HRS_S198 - Leave Balance Adjustment : The search functionality in the employee field was not working, and it displayed a "request failure" error.

• HRS_S185 - Employee Information : "Employee Old ID" details were added to the "Select Employee" combo box, and the data was searched against "Employee Old ID".

• HRS_S111 - Written Test Result : When we were searching for written test results by applicant ID, the columns of "Total Marks" & "Passing Marks" did not show the value by default against all the applicants.

• RMS_S002 - Request Fields Setup : In the "List" data type field, it was not showing the option to edit any field.

• HRS_S185 - Employee Information : The system allowed users to create new employees with a manual employee ID, as the system default setting for "employee_ID_auto_num" was set to NO.

• TOM_S020 - Holiday Setup : 1. When we opened the root of locations, it generated a "Request Timeout" error and took a lot of time to open the location. 2. When we copied the holiday setup, it did not reflect on some of the locations.

• HRS_S207 - Pivot Table Reporting Tool : A new report titled "Taxable Salary Upload Format" was created on the pivot reporting tool.

• TOM_S031 - TOM Payroll Integration Setup : When editing the irregularity minutes in Tom's payroll integration, the "Monthly Grace Minutes" column lost its data.

• HRS_S023 - Leave Location Grade Setup : The system took too much time to copy records while pressing the "Copy" button.

• HRS_S034 - Leave Request : The leaves in which medical certificate checkbox was checked, displayed no attachment. Additionally, the medical certificate in leave details showed "NO".

• HRS_S034 - Leave Request : When the user took any action (Approve / Reject) on any "Pending" leave, an error message appeared on the screen.

• SET_S005 - System Default : The action button "Reload" was hidden on the "System Default" screen.

• PAY_S048 - Outside Payroll Overtime Location Grade Setup : The system took too much time to copy records while pressing the "Copy" button.

• TOM_S029 - Overtime Approval : When rejecting RMS overtime records, the records did not hit against the 'reject' status in the overtime approval.

• HRS_R026 - Employee Objectives : 1. "Appraisal type" was renamed to "Appraisal Plan".2. In the Appraisal Type Combo, columns heading were renamed from "Appraisal ID" to "Plan ID", "Title" to "Appraisal Plan", and "From Date" and "To Date" were provided. 3. The “Frequency” Combo Box Parameter was provided with all values available in the “Appraisal Group” Setup.4. “Date From” and “Date to” Combo Box were provided, showing all dates as per the selected “Frequency”.5. The “Appraisal Plan” Combo was shown as per the selected “Frequency” and Employee. 6. A new parameter “Date From” and “Date To” was provided. 7. Appraisal Group data was shown in Descending order.

• HRS_S020 - Employee Increment : An error was encountered upon authorizing the increment.

• ESS_S001 - Notification Calendar : Filters in the "Specific Criteria" option did not work properly against all notifications.

• HRS_R060 - Employee Data Export : The report did not generate, and the screen became stuck on the loading bar while generating the report.

• SEC_S004 - User Group Setup : Searching was expected to be done correctly with respect to the "Id" and "Activity" columns.

• PAY_R023 - Salary Sheet Report مسير الرواتب : The salary sheet did not open and showed an error.

• HRS_R015 - Full and Final Settlement Report : The system calculated the wrong deductions for Late and Early attendance in the full and final settlement report.

• HRS_S034 - Leave Request : 1. When adding a new leave from the "Leave Request" screen, the search function in the "Leave Type" dropdown did not work. 2. In the view mode of the "Enter Leave" dialogue box, if a user clicked on the employee name field and then clicked on any other field, all data was removed.

• TOM_R002 - Individual Time Sheet (Standard) : It was not mandatory to add an employee in Payroll Parameter to show in Individual Time Sheet.

• PAY_S029 - Payroll Groups : The "Daily Hour" column was accepted the "decimal Value".

• GEN - General Work : The "Short Name" was provided in the "Grade" combo box everywhere in the system. Additionally, the user could search the grade by "Id", "Short Name", and "Description" in the "Grade" combo box.

• RMS_S004 - Manage Request : During the generation of requests, when user searched for any employee and then clicked on the cancel button, and again clicked on the generate request button, the last selected employee ID was mentioned.

• HRS_S033 - Leave Balance : The data was incorrectly displayed.

• HRS_S185 - Employee Information : Proper validation for the email field was implemented in the employee information screen. The validation process ensured correct email format and restricted extra spaces.

• SET_S002 - Locations : 1. Searching for LocationID was not worked for the single digits. 2. After conducting a search in the third level of the 'Organization' hierarchy, pressing the back button was displayed the blank screen.

• TOM_S036 - Monthly Time Sheet Approval : The system was expected to show the approved "Overtime" records when the user "Approved" the record on this screen without running the Payroll Process.

• PAY_S020 - Payroll Process : Payroll Process was slow.

• HRS_S034 - Leave Request ‘‘‘: Attachments in Leave requests did not open.

• OSP_S018 - Create Ticket Rights : On moving employees from one tab to another, error appeared.

• PAY_R012v - Fund Yearly Contribution Report Parameter : In report , when the amount exceeded to million, columns became overlapped.

• HRS_S185 - Employee Information : A new grid panel was created named as "EOBI Details" in the child screen of Employee Information. Five fields were added against this new grid: a. EMP_AREA_CODE, b. EMP_SUB_AREA_CODE, c. EMP_REG_SERIAL_NO, d. EMP_SUB_SERIAL_NO, and e. EOBI_NO. Additionally, the name of the 'File/Hafeezah No' field was changed to 'NIC NUM', and the name of the 'NIC' field was changed to 'CNIC NUM' in "Employee Information

• PAY_R012v - Fund Yearly Contribution Report Parameter : 1. Upon selecting the "Show Parameters" checkbox, the first page of the report appeared consistently with the other pages, maintaining correct alignment, logo clarity, and consistent header and footer lengths.2. The "Report General Parameters" panel was not working.

• Database - Database / Backend Development : In the monthly timesheet, only overtime approved through the overtime approval screen was considered, excluding any extra hours suggested as overtime.

• PAY_S032 - Loan Reschedule : When the user "Authorized" the record on this screen, the system removed all the "Installments" from the "Pay_Loan_Det" table against that "Loan No".

• HRS_S175 - Renew/Cancel Temporary Job : The validation between the "From Date" and "To Date" fields was provided.

• Dashboard - Dashboard : Time was not showing properly in seconds in the widget.

• TOM_R002 - Individual Time Sheet (Standard) : Attendance was not showing in the individual time sheet.

• HRS_R015 - Full and Final Settlement Report : In the full and final settlement report, the font size for the AD code column was consistent with the rest of the report.

• HRS_S028 - Contract Renewal : The system did not allow the user to manually enter the date in the "Current Expire" date field if it was less than the date entered in the "Current Renewal" date field.

• TOM_R001 - Daily Attendance Report : It showed 9 in hours worked for all employees in the daily attendance report.

• HRS_S169 - Temporary Job Assignment : The validation between the "From Date" and "To Date" fields was provided.

• ESS_S005 - ESS specific activity right : When a new report was added or generated on the screen in the "Bi dashboard" menu, the "activity rights" were set to "specific include".

• HRS_S197 - Email / SMS to Applicant(s) : Sending an offer letter to any applicant displayed the error "Request Failure" .

• TOM_S020 - Holiday Setup : The system was checking all the child locations, but when there were a greater number of locations, the system did not select all the checkboxes of the selected location.

• HRS_S227 - Employee Rejoining : When an employee rejoined from the "Employee Rejoining" screen, the "Tax amount" of this employee was not generated after running the payroll process.

• PAY_S005 - Attendance Location Grade Setup : When a user edited a record with "Divisor Value/No Limit" selected in the Max Option column, the "Max Value" column remained disabled.

• HRS_R032 - Training Course Recommendation : 1. "Appraisal type" was renamed to "Appraisal Plan".2. In the Appraisal Type Combo, the column heading "Appraisal ID" was renamed to "Plan ID", "Title" to "Appraisal Plan", and "Appraisal Date" was replaced with "From Date" and "To Date".3. A "Frequency" Combo Box Parameter was provided with all values available in the "Appraisal Group" Setup. 4. "Date From" and "Date To" Combo Boxes were provided, showing all dates according to the selected "Frequency".5. The "Appraisal Plan" Combo was displayed based on the selected "Frequency" and Employee.6. New parameters "Date From" and "Date To" were provided.7. Appraisal Group data was shown in Descending order.8. In the Course Combo, the column heading "ID" was renamed to "Course ID", "Description" to "Course Name", and 'Category' to "Course Category".

• PAY_R038 - Detail Payslip : An error occurred when attempting to send the email from the detailed pay slip.

• TOM_S018 - Machine Attendance Loading : The "Geo. Location," "Org. Location," and "Employee" combo boxes showed data as per the rights defined in the "Supervisory Control Setup" screen.

• HRS_R065 - Appraisal Status – Appraiser Wise : 1. "Appraisal Group" was renamed to "Appraisal Plan".2. In the Appraisal Group Combo, the second column heading "Appraisal Type" was renamed to "Appraisal Plan".3. A "Frequency" Combo Box Parameter was provided with all values available in the "Appraisal Group" Setup.4. "Date From" and "Date To" Combo Boxes were provided, showing all dates as per the selected "Frequency".5. The "Appraisal Plan" Combo was shown based on the selected "Frequency" and Employee.6. New parameters "Date From" and "Date To" were provided.7. Appraisal Group data was shown in Descending order.8. The "Period" label name was renamed to 'Date From' and 'Date To'. Please refer to the attachments for details.

• PAY_S029 - Payroll Groups : The "Daily Hour" column was accepted decimal values.

• HRS_S227 - Employee Rejoining : Upon opening the employee rejoining screen, an error of "Request Failure" occurred.

• ESS_S005 - ESS specific activity right : 1. If the URL field was null against any activity, it did not stop employees from logging in to ESS. 2. After logging in, if a user clicked on an activity whose URL was not defined, the system showed an error message.

• PAY_S011 - Monthly Payment Deduction (Code wise) : 1. The "Save" Button was disabled in the screen. 2. If we saved any employee in the Code Wise Screen, we were unable to select that employee in the Employee Wise Screen.

• HRS_R009 - Leave Record : In the Leave Type Combo, searching was not available. Additionally, the Status Combo width was greater than its list width.