Difference between revisions of "Job Information"

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This Section defines '''Job Information''' Screen in SmartHCM.
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[[File:Se_Job_info.png|800px]]
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Go To [[Core Modules]]
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=Introduction=
 
=Introduction=
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This window is the heart of Human Resource module. It lets you create jobs for your employees, re-organize vacant jobs and see the history of job transfers if there is any.
 
  
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=Job Information=
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[[File:Job_Info Screen.png|700px]]
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==Job Information First Panel==
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[[File:Job_info_pan1.PNG|200px|thumb|right|Job Information Top Panel]]
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A job is created after completion of detailed job analysis that includes the requisition of job from concerned department. The HR Department will then define the [[Position]], [[Category]] and [[Locations]] (both organizational and geographical) along with assigning the '''Job descriptions (JD)''' for this post.
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*'''Job Id:''' In this dropdown you can look up existing jobs to re-configure them.
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*'''Employment Type:''' Shows the [[Employment Type]] you selected while creating the job.
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Use '''Job Information''' screen, to create any new vacancy in SmartHCM.
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*'''Job Status:''' When you first create a job, its status will be '''Vacant''' by default, if it is assigned to any employee, its status will be '''Busy'''.
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*'''Employee Id:''' If this job is associated with any employee in [[Employee Information ]], then that employee Id will appear.
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A "Vacant Job" will be created with a discrete '''Job ID''', that can be assigned to candidate ([[Employee]] or [[Applicant]]) with a corresponding ID.
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*'''Employee Name:''' The name of employee with who this job is associated.
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*'''Position:''' [[Position]] of the job.
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=Screen Parameters=
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*'''Employee Basic Pay:''' Defined at the time of creating a job.
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The '''Job Information''' setup screen is divided in three segments.
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*'''Joining Date:''' Joining date of this job.
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* Query panel (The upper or top plane): Shows all the jobs in organization '''Vacant''' or '''Busy'''.
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*'''Employee Type:''' [[Employee Type]] you selected while creating the job.
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* Add Job panel (The middle plane): To add new job in system.
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* Job history (The bottom plane): Shows the job log.
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==Query Panel==
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[[File:Query Panel.png|500px]]
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This is 'Query Panel', to view the details of Job Input the '''Job Number''', The drop down menu will show the Job details and its status whether vacant or busy, busy or filled jobs shows employee name & ID along with other Job details (such as [[Position]], [[Locations]], etc...).
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*'''Job No''': Previously auto-generated number, input job number to view details
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*'''Employee ID''': Shows the ID of Employee on this Job.
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*'''Employee type''': Shows the [[Employee Type]].
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*'''Position''': Shows [[Position]] of Employee.
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*'''Job Status''': Shows if the selected job is busy or vacant.
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*'''Employee Name''': Name of Employee on this Job.
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*'''Employee Basic Pay''': Basic pay of Employee currently present on this job.
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*'''Joining Date:''' Employee's date of Joining.
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*'''Temporary Assigned Employee Id''': Employee's ID, assigned to this Job on temporary basis.
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*'''Temporary Assigned Employee Name''': Employee's Name, assigned to this job
  
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==Job Information Details==
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===Note===
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In this panel you can insert information about job.
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Another employee can be assigned temporary job, in case of unavailability of existing employee.
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[[File:Job_info_det.PNG|200px|thumb|right|Job Information Details]]
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*'''Job Id:''' User defined unique Job Id.
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==Add Job Panel==
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*'''Decision No.'''
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[[File:Add_JobPanel.png|500px]]
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*'''Organization Locations:''' Select one of the Organization Locations/Departments you created in [[Locations]]
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*'''Geo. Location:''' A Geographical location associated with Organization Location in [[Locations]] screen.
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*'''Job Id:''' This is an auto-generated unique Job Id, when pressing save button on toolbar.
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*'''Job Date H:''' Job Hijri Date.
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*'''Job Date''': Date when job is created.
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*'''Job Date G:''' Job Gregorian Date.
 
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*'''Decision Date H'''
 
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*'''Decision Date G'''
 
 
*'''Category:''' Associate this job with one of the categories you created in [[Category]] screen.
 
*'''Category:''' Associate this job with one of the categories you created in [[Category]] screen.
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*'''Employment Type:''' Select Employment Type for this job you created in [[Employment Type]] screen.
 
 
*'''Position:''' Select a desired [[Position]] for this job.
 
*'''Position:''' Select a desired [[Position]] for this job.
 
*'''Job Basic Salary:''' Specify basic salary for this job.
 
*'''Job Basic Salary:''' Specify basic salary for this job.
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*'''Org. Location:''' Select one of the Organization Locations/Departments created in [[Locations]]
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*'''Geo. Location:''' Select the Geo.Location of job, a drop down menu shows list of Locations defined in [[Locations]] setup.
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===Note===
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The '''Job Basic Salary''' finalized, should be in limits w.r.t Job Category, defined in [[Category]]
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==Job History==
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Records the log of Job, Shows when the job status has changed from busy to vacant or vice versa along with employee details. An activity number is auto-generated to keep the log.
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=Process Flow=
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*'Job', Set of duties.
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*'Employee', A person doing set of duties defined in Job.
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*'ID's', Associated unique identifiers for each field.
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* A 'Job vacancy' is created using '''Job Information''' screen.
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** Process of shortlisting applicants
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*** Selected candidate assigned an '''Employee ID'''
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**** The '''Employee ID''' is associated with the '''Job ID''' to fill the vacancy.
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----
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'''Organogram''' of a company is defined using Job ID's.

Latest revision as of 09:47, 18 May 2018

This Section defines Job Information Screen in SmartHCM.

Se Job info.png

Go To Core Modules

Introduction

Job Info Screen.png

A job is created after completion of detailed job analysis that includes the requisition of job from concerned department. The HR Department will then define the Position, Category and Locations (both organizational and geographical) along with assigning the Job descriptions (JD) for this post.

Use Job Information screen, to create any new vacancy in SmartHCM.

A "Vacant Job" will be created with a discrete Job ID, that can be assigned to candidate (Employee or Applicant) with a corresponding ID.

Screen Parameters

The Job Information setup screen is divided in three segments.

  • Query panel (The upper or top plane): Shows all the jobs in organization Vacant or Busy.
  • Add Job panel (The middle plane): To add new job in system.
  • Job history (The bottom plane): Shows the job log.

Query Panel

Query Panel.png

This is 'Query Panel', to view the details of Job Input the Job Number, The drop down menu will show the Job details and its status whether vacant or busy, busy or filled jobs shows employee name & ID along with other Job details (such as Position, Locations, etc...).

  • Job No: Previously auto-generated number, input job number to view details
  • Employee ID: Shows the ID of Employee on this Job.
  • Employee type: Shows the Employee Type.
  • Position: Shows Position of Employee.
  • Job Status: Shows if the selected job is busy or vacant.
  • Employee Name: Name of Employee on this Job.
  • Employee Basic Pay: Basic pay of Employee currently present on this job.
  • Joining Date: Employee's date of Joining.
  • Temporary Assigned Employee Id: Employee's ID, assigned to this Job on temporary basis.
  • Temporary Assigned Employee Name: Employee's Name, assigned to this job

Note

Another employee can be assigned temporary job, in case of unavailability of existing employee.

Add Job Panel

Add JobPanel.png

  • Job Id: This is an auto-generated unique Job Id, when pressing save button on toolbar.
  • Job Date: Date when job is created.
  • Category: Associate this job with one of the categories you created in Category screen.
  • Position: Select a desired Position for this job.
  • Job Basic Salary: Specify basic salary for this job.
  • Org. Location: Select one of the Organization Locations/Departments created in Locations
  • Geo. Location: Select the Geo.Location of job, a drop down menu shows list of Locations defined in Locations setup.

Note

The Job Basic Salary finalized, should be in limits w.r.t Job Category, defined in Category

Job History

Records the log of Job, Shows when the job status has changed from busy to vacant or vice versa along with employee details. An activity number is auto-generated to keep the log.

Process Flow

  • 'Job', Set of duties.
  • 'Employee', A person doing set of duties defined in Job.
  • 'ID's', Associated unique identifiers for each field.


  • A 'Job vacancy' is created using Job Information screen.
    • Process of shortlisting applicants
      • Selected candidate assigned an Employee ID
        • The Employee ID is associated with the Job ID to fill the vacancy.

Organogram of a company is defined using Job ID's.

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