Notification Center

Introduction

In this section you can set notification alerts according to calendar date.

There are different categories of notification types in this screen. Some are mentioned below:

Notification Types

• Custom Date:

 *Custom Date Notification: You can create custom notification other than defined types.

• Employee:

 *Forget Password Verification Notification

• Employee Leave:

  *Apply Leave Notification 
  *Approve Leave Notification

• Employee Separation:

  *Separation Notification

• Assign Authority Leave Notification: .
• Separation Notification: .
• Iqama Expiry Date Notification: It is used to alert about Iqama Expiry Date on your selected Calendar Date.
• Passport Expiry Date Notification: It is used to alert about Passport Expiry Date on your selected Calendar Date.

Employee Information

Employee Information window is the place where you can easily create and/or manage your employees.

Employee Information Panel

Employee information

In this panel you can quickly look up existing employees of your organization.

• Select Employee: A dropdown where you can select existing employees.

Employee Information Tab

Employee Detail

You can insert basic employee information in this tab.

Employee Detail Panel

• Employee Id: You have the choice to generate employee Id automatically and/or you can also type it yourself based on EMPLOYEE_ID_AUTO_NUMBER flag in System Default screen. If that flag is set to Y, system will generate employee ID automatically.
• Title: Title of the employee such as Mr., Ms., Dr., and etc.
• First Name: Required
• Middle Name
• Last Name
• Family Name
• Full Name: A read-only field which shows employee full name as you type in First, Middle, and Last name.
• Gender: Gender of the employee such as Male or Female (required).
• Nationality: Nationality of Employee defined in Country, Provinces and Cities.
• Marital Status: Select marital status from this dropdown defined in Marital Status screen.
• Religion: Select one of the religions defined in Religion.
• Place Of Birth: Select city of birth of your employee defined in Country, Provinces and Cities.
• Date of Birth
• Mobile #1: Employee's primary mobile number.
• File/Hafeezah No.
• NIC.: Employee National ID card number.
• NIC Place Of Issue: City where employee's NIC card was issued.
• NIC Issue Date: Issue date of NIC card written on the card.
• NIC Expiry Date
• Bank: Bank and Branches
• Branch: Shows all the branches defined against a particular bank in Bank and Branches screen.
• Bank Account No.: Account number of employee in the above selected bank and branch.
• Hiring Date
• Date of Joining: Date of joining could or could not be same as Hiring date. Select this appropriately.
• Blood Group: Select employee blood, maybe useful in case of emergency.
• Active Directory User: Based on the flag ACTIVE_DIRECTORY_USER_AUTO_GEN value set in System Default, system will enable/disable this field. If it is set to Y, system will disable this field and generate AD user on its own.
• Email: If ACTIVE_DIRECTORY_USER_AUTO_GEN flag in System Default is set to Y, system will generate Email id on its own with domain name EMAIL_DOMAIN specified in System Default screen.

Organizational Details

Employee Organizational Details

• Job No.: Select one of the jobs you created earlier in Job Information screen.
• Position: Shows the position you associated with the job in Job Information screen.
• Category: Category of the employee you linked with the job in Job Information screen.
• Employment Type: Shows the Employment Type you chose for the job in Job Information screen.
• Basic Salary: Basic salary defined against any particular job in Job Information screen.
• Org. Location: Job needs to be in a department such as Networking, Development, Sales, HR and etc. You define job department in Job Information screen.
• Geo Location: It is the geographical location of the job, it could be anywhere from country to state to city to street.

Employee Type

Employee Type

• Employee Type: Select one of the type of Employees you created in Employee Type screen.
• Grade: Grades have paramount importance in SmartHCM, because most of the payroll and HR settings depend on them.
• Employee Status: Choose one of the statuses you created in Employee Status screen.
• Status Date: System automatically sets status date to your system clock when you take action such as create a new employee and/or change existing employee/s status.
• Shift: Select a suitable shift for your employee you created in Shift screen.
• Confirm. Date: The date on which you change employee status from Probation to Continue.
• Retirement Date: Good moments always come to end. Select when he/she is going to retire.
• Start Basic Salary: Starting salary of your employee on the date of joining.
• Basic Salary
• Gross Pay: Inclusive of incentives such as housing, transportation, medical and others.

Employee Name Translation

Employee Name Translation

In this panel you can add employee name in secondary language.

• Language: Select language in which you want to translate your name.
• First Name
• Middle Name
• Last Name
• Family Name
• Full Name: Shows complete name as you type in First, middle, last and family name fields.

LOC LONG CODE Issue

In some cases, employee and / or organizations LOC LONG CODES are not updated / correct, following database script will fix this issue

BEGIN set_loc_long_code_loc; END;

BEGIN set_loc_long_code_emp; END;

COMMIT;