SmartESS Release Notes 3.1.6.0 MP31

SmartESS 3.1.6.0 MP31 Release

Release Date: 22-August-2024

Module Version: 3.1.6.0 MP31

Maturity Status: QA Approved

Compatibility

Application	Version
SmartHCM MP30	4.1.5.0
SmartHCM Flutter Mobile App. (Android)	2.1.0.0
SmartHCM Flutter Mobile App. (iOS)	1.0.3.0
SmartHCM e-Recruitment	2.1.1.2
SmartHCM Webservice	2.3.7.0
SmartHCM Attendance Uploading Utility	1.1.5.0
SmartHCM Notification Sender Utility	1.0.1.0
SmartHCM WebAPI	1.0.1.2

Enhancements

• Period Wise Breakup Slots and Integration (Customization in "Time Office Management" Module)

We are pleased to announce significant enhancements to our system, focusing on *Period-Wise Breakup Slots and integration improvements. These updates streamline scheduling accuracy and calculations, offering greater flexibility and efficiency in managing *Time Slot setups and *Attendance reporting.

1. *Daily Attendance screen In this screen, the new *Period Wise Breakup columns have been added for *Required Hours, *Present Hours, and *Absent Hours columns. Users can easily access *Attendance details for each defined breakup period directly within the interface.

2. *Attendance Summary screen In this screen, the new *Period Wise Breakup columns have been added for *Required Hours, *Present Hours, and *Absent Hours columns. It provides a consolidated view of attendance data across different periods for thorough reporting and analysis.

• Attendance Summary - Summary for Attendance: If overtime has not been allowed in the payroll parameter screen, The system will not generate suggestions for overtime extra hours on the screen.

• OverTimeApproval.aspx - Over Time Approval: If overtime has not been allowed in the payroll parameter screen, The system will not generate suggestions for overtime extra hours on the screen.

• OverTimeApproval.aspx - Over Time Approval: The "Edit" and "Delete" options on the "Overtime/TOIL Approval" screen (ESS) will be hidden/disabled as soon as the employee record is approved on the "Monthly Time Sheet Approval" screen. Additionally, the "Delete" button on rejected records will be hidden as soon as the employee record is approved on the "Monthly Time Sheet Approval" screen.

• Login - Login: Integrate the SmartHCM DB to include Active/Non-active "Employee Count" column before the status column, "Employee Count" will displaying the number of active and non-active employees for each client

• GEN - General Work: The name "Office Support Portal" has been changed to "Help Desk" throughout the entire application.

• FundStatement.aspx - Fund Statement: A new field named "Total Loan Amount" has been provided just below the "Position" field. It displays the "Outstanding Amount" of all loans related to the selected fund. A new field named "Actual Fund Total Balance" has been provided just below the "Fund Joining Date" field. It shows the actual balance of the selected fund by subtracting the value of "Total Loan Amount" from the value of "Total Fund Balance"

• Daily Attendance - Daily Attendance Screen: A new column titled "Approved TOIL" has been added to show the values of all approved TOIL.

• Apply Leave - Apply Leave "طلب إجازة": When the user selects a "Date from" for any leave type, if the employee has been fully absent or has applied for leave for a future date, the "Date to" field and "Hours Requested" fields will be automatically filled for one day. User will be able to edit these fields as needed.

• Daily Attendance - Daily Attendance Screen: If overtime has not been allowed in the payroll parameter screen, The system will not generate suggestions for overtime extra hours on the screen.

• Leave Report - Leave Requests and Balances: The "Action By" (Employee Name) column, where leave statuses are shown as Pending, Approved, etc., will be displayed before the "Action Remarks" column in the report. Remove the background color from the headings "Leave Requests" and "Leave Balances" in the report.

Fixed Issues

• List of Tickets - List Support Ticket/Issue "قائمة تذاكر الدعم": When a user clicked on the "Details" button and then clicked on the "Closed" button for any ticket listed on the screen, the screen failed to display the complete list. Instead, it only exhibited the tickets associated with the user currently logged into the account. The system was expected to show the complete list of tickets upon refreshing the page or after clicking on the closed button for any ticket.

• Forgot Password - Forgot Password (نسيت كلمة المرور): The data of the "CNIC" field was not restricted to the defined value in the "System Defaults" screen.

• OverTimeApproval.aspx - Over Time Approval: The "OT Round" filter was not working properly and did not update data based on the selected value in this filter.

• GenerateRequest.aspx - Generate Request: During "Generate Request," all fields with a data type of "Time" were not restricted from manual input or deletion. But, now Users could only select times from dropdown menus and delete times exclusively from the "Cross" option.

• ManageRequest.aspx - Manage Request: The "Print" option did not work against every request record.

• ManageRequest.aspx - Manage Request: When user perform action against any request then, all fields with a data type of "Time" were not restricted from manual input or deletion. But, now Users could only select times from dropdown menus and delete times exclusively from the "Cross" option.

• Create Ticket - Create Ticket/Issue "نشاء تذكرة": The combo list for "Item Category," "Item," "Sub Item," and "Priority" will be ordered alphabetically.

• Apply Leave - Apply Leave "طلب إجازة": When the "how many allowed" section was defined in the leave location grade setup, the system restricted the user from applying for more leave than the specified amount. The system calculated the leave count sum from the latest applying 'from date' leave, adhering to the defined settings. An error message occurred if the user had exhausted all leave limits as defined in the setup.

• List of Leave Detail - Leave Status Detail "التفاصيل الإجازة": Ensure that the limit validations defined in the "how many allowed" section are applied and validated in the details screen of leave when a user approves, forwards, or makes any modifications to leave requests.

• MonthlyTimeSheetApproval.aspx - Monthly Time Sheet Approval: The system will display approved "Overtime" records immediately after the user approves them on the "Overtime Approval" screen. There is no need to run Payroll Process.

• MonthlyTimeSheetApproval.aspx - Monthly Time Sheet Approval: Implemented a restriction on the "Approval" of the screen to prevent supervisors from approving "Time Sheets" when the "Suggestion" status is "Pending".

• List of Leave Detail - Leave Status Detail "التفاصيل الإجازة": Update the messages during the Approve and Forward actions to notify users when the "How many allowed" limit is exceeded during editing.